Administrative assistant

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 5 years or more
• Administrative assistant and secretarial science, general

Work setting

• Health care institution, facility or clinic

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the preparation of reports
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Initiate and maintain confidential medical files and records

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• Electronic scheduler

Area of specialization

• Correspondence
• Reports and records

Security and safety

• Bondable
• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Reliability
• Time management
• Accountability
• Dependability

Screening questions

• Are you authorized to work in Canada?
• Do you live near the job location?

Employment terms options

• Day
• Work Term: Temporary
• Work Language: English
• Hours: 35 hours per week