Administrative assistant

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: Experience an asset
• or equivalent experience

Work setting

• Associations and non profit organizations

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry

Certificates, licences, memberships, and courses 

• First Aid Certificate

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• MS Office
• Electronic mail

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices

Security and safety

• Criminal record check
• Child welfare check

Transportation/travel information

• Own transportation
• Own vehicle
• Travel expenses paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Employment terms options

• Day

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Life insurance

Long term benefits

• Long-term care insurance

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers