Legal Services | Management, Sales and Professional Positions | Hybrid | Permanent - Full-time
A key role in business law, with benefits from day 1
Key Information
- Job Title: Executive Assistant – Business Law
- Location: Quebec City, Quebec, Canada
- Job Type: Permanent - Full-time
- Work Mode: Hybrid
- Salary: $55,000 to $75,000
Join a recognized firm and support a team of 4 paralegals in Quebec in an administrative role at the heart of corporate and transactional files. You will work in a modern environment, with structured processes and specialized tools (e.g. GlobalAct), in hybrid mode. The position is suitable for someone who enjoys rigor, well-executed repetitive tasks, and stability.
Responsibilities — deliver impeccable execution on corporate files
- Manage corporate books, ensuring the physical and digital versions are up to date.
- Prepare the required corporate documents with a high level of accuracy and compliance.
- Enter data into GlobalAct, maintaining the quality of information and traceability.
- Conduct research and filings with agencies, according to applicable deadlines and requirements.
- Provide administrative support to the team’s paralegals, facilitating the daily progress of files.
- Coordinate transactional documents, structuring the steps and securing the circulation of versions.
Profile sought — what it takes to be effective quickly
- Hold a DEP in secretarial studies, an ASP in legal secretarial studies, or equivalent training.
- Have at least 2 years of experience in legal secretarial work or business law (law firm, notary, or business law environment).
- Master the Office suite to produce, format, and manage documents efficiently.
- Communicate in French and English at an intermediate level to interact with an English-speaking clientele.
- Demonstrate consistent rigor, solid organization, and attention to detail in execution.
- Work autonomously and maintain quality in repetitive administrative tasks.
Conditions — work environment, benefits, and schedule
- Offer a salary between $55,000 and $75,000.
- Add a signing bonus possibility based on internal equity.
- Access comprehensive insurance from day 1 (71% covered and customizable).
- Enjoy telemedicine, a $750/year wellness program, and an office gym.
- Benefit from a RRSP with a 4% contribution.
- Work 35 hours/week, from 9 AM to 5 PM, with paid or banked overtime (overtime possible during peak periods).
- Start with 3 weeks of vacation; 4 weeks after 10 years; after 3 months: unlimited sick leave + 2 mobile days; social activities; modern renovated office.
Assets — elements that can help you stand out
- Knowledge of transactional work.
- Have previously used GlobalAct.
- Be comfortable with iManage and Closing Folders.
If you are looking for a stable, structured, and concrete position in business law, where rigor truly makes a difference on a daily basis, this role could be a great fit for you.
Interested individuals can submit their application directly via this posting or send it by email to:
All applications will be treated confidentially.
Only candidates selected will be contacted.
