Administrative assistant

• Work Term: Permanent
• Work Language: English
• Hours: 37.5 to 44 hours per week
• Education: Bachelor's degree
• Experience: 5 years or more
• or equivalent experience

Tasks

• Motivate staff
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• IBM Lotus
• MS Office
• Simply Accounting

Technical terminology

• Legal
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices
• Accounting

Transportation/travel information

• Own vehicle
• Valid driver's licence
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Physically demanding

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?

Employment terms options

• Day
• Overtime available

Financial benefits

• Mileage paid

Other benefits

• Free parking available
• Parking available